Job Openings

Office Manager

Supports Family Counseling Services operations by maintaining office systems and supervising staff.

Office Manager Job Duties:

  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment requests.
  • Manages the client/reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management and board informed by creating, reviewing and analyzing special reports; summarizing information.
  • Maintains front office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Maintains and oversees QuickBooks accounts and all other bookkeeping –i.e.  payables, receivables, payroll, etc.
  • Works with Treasurer to provide financial reports to board and accounting firm
  • Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

  • Good planning and organizational skills.
  • Well-developed interpersonal and communication skills.
  • Professional appearance and manner.
  • Computer literacy, specifically MS Windows Office programs and QuickBooks.
  • Ability to manage staff (supervisory experience).

Send cover letter and resume to Kathy Velasco, FCS Board Secretary at Kathy@nullmarketingv2.com